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THE CORPORATION OF THE CITY OF TIMMINS Regular Council Meeting Agenda Tuesday, October 15, 2024 at 6:00 p.m. Council Chambers City Hall 220 Algonquin Blvd. East, Timmins, Ontario |
COUNCIL: |
Mayor Michelle Boileau Councillor S. Black Councillor J. Curley Councillor L. Feldman Councillor B. Gvozdanovic Councillor A. Marks Councillor K. Murray Councillor C. Robin Councillor R. Whissell |
1. |
CALL TO ORDER |
2. |
O CANADA |
3. |
ACKNOWLEDGEMENT OF THE TRADITIONAL LANDS OF THE MATTAGAMI FIRST NATION |
4. |
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF |
a) |
Blue Box Transition Update |
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Land Acquisition re: Feldman Road |
5. |
PRESENTATIONS & REPORTS |
a) |
Audited Financial Statements - Oscar Poloni, KPMG |
b) |
Asset Management Plan - Oscar Poloni, KPMG |
c) |
Blue Box Transition Update - K. Krcel and C. Beaton ENV-2024-10-15-Blue Box Transition Independent Producer Responsibility |
d) |
Amend by-law 1983-2004 re: Pedestrian Crossover at Mountjoy Street and Airport Road - S. Tam ENG-2024-10-15-Admin Report-Amend By-law1983-2004-Pedestrian Crossover at Mountjoy Street ad Airport Road |
e) |
Land Acquisition re: Feldman Road - S. Tam |
f) |
Installation and Removal of Chainlink Fence at Hollinger Park - S. Tam CLK-2024-10-15-Admin Report-Installation and Partial Removal of Chainlink Fence at Hollinger Park |
g) |
Connecting Link Verbal Update - S. Tam |
h) |
Year-end Financial Report and Reserves - N. Moore FIN-2024-10-15-Admin Report-Year-End Financial Report and Reserves |
i) |
City of Timmins Resolution 24-298 re: Building Safer Communities Funding for DIY - D. Landers ADM-2024-10-15-Admin Report-Building Safer Communities Funding |
j) |
Multi-use Recreation Complex Update - Councillor Black |
k) |
Ward System - Councillor Black |
6. |
CORRESPONDENCE |
a) |
Resolution from the Township of Brock re: Rideshare Services CLK-2024-10-01-Resolution from the Township of Brock re_ Rideshare Services |
b) |
Resolution from the Town of Tillsonburg re: Cellular Coverage Concerns CLK-2024-09-17-Resolution from the Town of Tillsonburg re_ Cellular Coverage Concerns |
c) |
Letter from DIY Community Health Timmins re: Agenda Item 6L on City of Timmins Council Agenda of September 17, 2024 |
7. |
CONSENT AGENDA |
a) |
Adoption/Receipt of Minutes |
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BE IT RESOLVED THAT the following Minutes of Timmins Council be adopted as presented: Minutes of the Regular meeting held September 17, 2024 AND BE IT RESOLVED THAT the following minutes be received: Minutes of the Municipal Accessibility Advisory Committee meeting held May 15, 2024 Minutes of the Board of Health meeting held June 13, 2024 CLK-2024-05-15-Municipal Accessibility Advisory Committee Meeting Minutes CLK-2024-06-13-Board of Health Porcupine Health Unit Meeting Minutes |
b) |
First and Second Reading of By-Laws |
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RESOLUTION BE IT RESOLVED THAT the following by-laws be given first and second reading: By-law 2024-9041 being a by-law to enter into a Transfer Payment Agreement with His Majesty the King in Right of Ontario as represented by the Attorney General for funding provided under the Official Languages Act to fund French Language Training for Municipal Courts By-law 2024-9042 being a by-law to amend by-law 1983-2004, Schedule "P" respecting traffic at the Pine Street North and Sixth Avenue intersection By-law 2024-9043 being a by-law to enter into an agreement with Circular Materials Ontario regarding the promotion and education of the transition of Blue Box Material and related services in the City of Timmins By-law 2024-9044 being a by-law to amend by-law 2024-9030 regarding the agreement with Testmark Laboratories Ltd. By-law 2024-9045 being a by-law to repeal by-law 2024-9033 and enter into an agreement with Reliable Industrial Supply Ltd. regarding Supply and Delivery of Water and Wastewater Treatment Chemicals By-law 2024-9046 being a by-law to enter into an agreement with GFL Environmental Inc. regarding the purchase of recycling carts relating to the Blue Box Transition in the City of Timmins By-law 2024-9047 being a by-law to acquire land between Feldman Road and Dalton Road By-law 2024-9048 being a by-law to amend by-law 1983-2004, Schedule "Q" respecting the pedestrian crossover on Mountjoy Street South, west of Theriault Blvd. and on Airport Road at the Terry Fox Trail By-law 2024-9049 being a by-law to enter into an agreement with M&G Fencing Inc. regarding the installation and partial removal of Chain Link Fence for the New Snowmobile Trail at the Hollinger Park |
8. |
MOTIONS OF COUNCIL |
a) |
CDSB Sterling Street Combined Power and Heat Project WHEREAS the City of Timmins has the following interest: The City of Timmins is joining the Cochrane District Services Board and Commercial BioEnergy Inc. in the CDSB Sterling Street Combined Power and Heat Project. In which a technical and financial feasibility study of constructing, installing, and operating a District Heat and Electricity plant fueled by locally sourced biomass. The City of Timmins will represent as the Lead Municipal applicant on the proposed Green Municipal Fund application for the feasibility study. Commercial BioEnergy will be the Lead Applicant for the Green Municipal Fund application, in which Commercial BioEnergy will submit the application to the Green Municipal Fund on behalf of the City of Timmins and Cochrane District Services Board. The results of this study will determine how to reduce operating costs for heating and electricity in social housing and municipal buildings. Commercial BioEnergy will complete the feasibility study and present findings to the City of Timmins and the Cochrane District Services Board. This initiative is aligned with Council priorities to reduce the carbon footprint and GHG emissions for the City of Timmins The results of this study will be analyzed to support investments in expanding affordable housing. THEREFORE BE IT RESOLVED THAT the City of Timmins acknowledges that Commercial BioEnergy is applying for a funding opportunity from the Federation of Canadian Municipalities ‘Sustainable Municipal Buildings – Study: Retrofit Pathway for Municipal Buildings’ Program for the Cochrane District Services Board Sterling Street Combined Heat and Power Project, in partnership with the City of Timmins and the Cochrane District Services Board. |
b) |
Asset Management Plan WHEREAS Ontario Regulation 588/17 Asset Management Planning for Municipal Infrastructure made under the Infrastructure for Jobs and Prosperity Act 2015 sets forth requirements for Ontario municipalities as it pertains to the Asset Management planning and reporting for municipal infrastructure; AND WHEREAS Ontario Regulation 88/17 Section 3 (1) specifies that every municipality shall prepare an asset management plan in respect of its core municipal infrastructure assets by July 1, 2022 and in respect of all its other municipal infrastructure assets by July 1, 2024; AND WHEREAS Ontario Regulation 588/17 Section 8. Specifies that every asset management plan prepared under Ontario Regulation 588/17 under Section 5: Asset Management Plans, Current Levels of Service or Section 6: Asset Management Plans, Proposed Levels of Service, or updated under Section 7: Update of Asset Management Plans must be; a)Endorsed by the executive lead of the municipality; and b)Approved by a resolution passed by the municipal council THEREFORE BE IT RESOLVED THAT the City’s updated Asset Management Plan be endorsed by the CAO and approved by City Council as required under Ontario Regulation 588/17 for submission to the Ministry of Municipal Affairs and Housing. |
c) |
Year-end Financial Report and Reserves BE IT RESOLVED THAT Council of the City of Timmins approves the unaudited Income Statement for the City of Timmins general fund for 2023 and the status of reserves for our general fund at December 31, 2023; AND FURTHER THAT the anticipated deficit of $1,605,786 be covered by the Tax Stabilization reserve. |
d) |
Timmins Police Operating Surplus BE IT RESOLVED THAT Council of the City of Timmins approves the request to transfer $456,823 relating to an operating surplus to a reserve designated for the Timmins Police future operating costs. |
e) |
Request for a Report re: Encampments BE IT RESOLVED THAT Council of the City of Timmins directs staff to prepare a report regarding potential locations for encampments by including all city owed properties and by consulting with local mines with properties they may have available; AND FURTHER THAT this report be brought back to City Council within 6 weeks. |
f) |
Request for a Report re: Multi-use Recreation Complex Update BE IT RESOLVED THAT Council of the City of Timmins directs staff to prepare a report providing an update on the Multi-Use Recreation Complex which includes current status, next steps and timelines for those steps. |
g) |
Request for Report re: Ward System BE IT RESOLVED THAT Council of the City of Timmins directs staff to prepare an updated report on the ward system in the City of Timmins including various revision options to its current representation model to the following: 2 councillors per ward with North/South/East/West wards), an election at large or remain the current system. |
h) |
Community Sport and Recreation Infrastructure Fund - Repair and Rehabilitation at the Archie Dillon Sportsplex Pool BE IT RESOVLED THAT Council of the City of Timmins supports the application for the funding to the Ministry of Sports for the Community Sport and Recreation Infrastructure Fund in the amount of $1,000,000.00 to support the Repair and Rehabilitation at the Archie Dillon Sportsplex Pool; AND WHEREAS the cost for the repair and rehabilitation at the Archie Dillon Sportsplex Pool has been included in the City of Timmins annual budget, as approved by Council and that should any costs overruns occur these costs will be incurred by the City. |
i) |
2024-9041-Ontario Transfer Payment Agreement with the Attorney General re: French Language Training Funding BE IT RESOLVED THAT By-law 2024-9041 being a by-law to enter into a Transfer Payment Agreement with His Majesty the King in Right of Ontario as represented by the Attorney General for funding provided under the Official Languages Act to fund French Language Training for Municipal Courts be given third and final reading and be enacted and passed. |
j) |
2024-9042-Amend by-law 1983-2004 re: Schedule "P" - Four way stop at Pine Street and Sixth Avenue BE IT RESOLVED THAT By-law 2024-9042 being a by-law to amend by-law 1983-2004, Schedule "P" respecting traffic at the Pine Street North and Sixth Avenue intersection be given third and final reading and be enacted and passed. ENG-2024-05-28-Admin Report-Temporary Stop Sign Sixth Avenue |
k) |
2024-9043-Agreement with Circular Materials Ontario re: Blue Box Transition BE IT RESOLVED THAT By-law 2024-9043 being a by-law to enter into an agreement with Circular Materials Ontario regarding the promotion and education of the transition of Blue Box Material and related services in the City of Timmins be given third and final reading and be enacted and passed. |
l) |
2024-9044-Amend by-law 2024-9030 re: Agreement with Testmark Laboratories Ltd BE IT RESOLVED THAT By-law 2024-9044 being a by-law to amend by-law 2024-9030 regarding the agreement with Testmark Laboratories Ltd. to increase the cost to $164,939.40 plus HST over a 3 year term be given third and final reading and be enacted and passed. |
m) |
2024-9045-Repeal by-law 2024-9033 re: Agreement with Reliable Industrial Supply Ltd. BE IT RESOLVED THAT By-law 2024-9045 being a by-law to repeal by-law 2024-9033 and enter into an agreement with Reliable Industrial Supply Ltd. regarding Supply and Delivery of Water and Wastewater Treatment Chemicals in the amount of $25,880.76 plus HST be given third and final reading and be enacted and passed. |
n) |
2024-9046-Agreement with GFL Environmental Inc. re: Recycling Cart Purchase (Blue Box Transition) BE IT RESOLVED THAT By-law 2024-9046 being a by-law to enter into an agreement with GFL Environmental Inc. regarding the purchase of recycling carts relating to the Blue Box Transition in the City of Timmins in the amount of $172,108.00 plus HST be given third and final reading and be enacted and passed. |
o) |
2024-9047-Land Acquisition re: Feldman Road BE IT RESOLVED THAT By-law 2024-9047 being a by-law to acquire land between Feldman Road and Dalton Road (Reference Plan 6R-9490, Part 1 - part of Roll No. 5627-010-100-15001) be given third and final reading and be enacted and passed. |
p) |
2024-9048-Amend by-law 1983-2004 re: Schedule "Q" - Mountjoy Street and Airport Road BE IT RESOLVED THAT By-law 2024-9048 being a by-law to amend by-law 1983-2004, Schedule "Q" respecting the pedestrian crossover on Mountjoy Street South, west of Theriault Blvd. and on Airport Road at the Terry Fox Trail be given third and final reading and be enacted and passed. |
q) |
2024-9049-Agreement with M&G Fencing Inc. re: Chain Link Fence for the New Snowmobile Trail at Hollinger Park BE IT RESOLVED THAT By-law 2024-9049 being a by-law to enter into an agreement with M&G Fencing Inc. regarding the installation and partial removal of Chain Link Fence for the New Snowmobile Trail at the Hollinger Park in the amount of $51,299.50 plus HST be given third and final reading and be enacted and passed. |
9. |
NOTICE OF MOTIONS |
10. |
ADJOURNMENT |